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HIPAA Compliant Gmail

HIPAA Compliant Gmail

Powered By Google Workspace

Get all your Queries Resolved. Call us at 760-290-3460

Is Gmail HIPAA Compliant?

Our Pricing Plans

HIPAA Compliant Gmail plans.

HIPAA compliant Gmail Solutions for healthcare organizations.

Recommended

Annual Plan

Google Workspace Business Plus

$22^_/mo/user

$295.2/yr/user

$264/yr/user

Discounted rate for paying up-front annual subscription

Monthly Plan

Google Workspace Business Plus

$26.40^_/mo/user

Ideal for large organizations to
seamlessly add and remove inboxes

Benefits Included:

5TB cloud storage

Secure business email + eDiscovery
& Retention

Data Leak Protection (DLP) policy
management

No new software or logins

Zero Trust Security-only
authorized parties can access

Advanced Encryption Technology

Easy collaboration with external
recipients

Revoke access, disable forwarding,
set expiration

Video recording & attendance tracking

Need a custom solution?

We’re your one stop HIPAA compliance solution for Gmail.

Our Pricing Plans

Is Gmail HIPAA Compliant?

Standard versions are not. Using Gmail confidential mode or free Workspace encrypted email is not enough for HIPAA compliance.

There’s good news, however: HIPAA Vault has partnered with Google to offer a scalable solution for HIPAA-compliant Gmail. Developed specifically for healthcare organizations, it can cater any size- from sole practitioners to Enterprise level solutions.

Our HIPAA-compliant Gmail solution provides a seamless user experience for emails and attachments, with the persistent data protections you require.

HIPAA Compliant Google Workspace

Offering healthcare teams an unmatched suite of HIPAA-compliant, productivity apps:

HIPAA-compliant Google Meet, for secure video conferencing with staff and specialists across remote locations.

HIPAA-compliant Google Drive, for creating protected patient folders and forms with Docs, Sheets, Slides, and Forms.

HIPAA-compliant Chat gives you the secure, real-time connections with your staff, necessary to promote safe and efficient outcomes.

Key Features

HIPAA Compliant Gmail

powered by Workspace provides

Zero Trust Security – only authorized parties can access

Data Leak Protection (DLP) policy management

Video recording & attendance tracking

SIEM integration/Log Export API

24/7 technical support

HIPAA Vault’s full-range of managed security services

Secure business email + eDiscovery & Retention

Audit access, including watermark attachments

Internal/external access controls

No new software

Revoke access, disable forwarding, set expiration for Gmail

Advanced Encryption Technology

Easy collaboration with external recipients

Granular reporting

Client’s Reviews

What Our Customers Have to Say

5.0

20 reviews

Jenny French

6 months ago

I truly could not be happier! Customer Service has always been VERY important to me and it was the catalyst for me choosing HIPAA Vault above competitors after seeing…

Josh Champion

a year ago

Extremely helpful getting HIPAA compliant hosting up and running for our small medical group. Tech support is very responsive, and very easy to work with. Looked at…

Ash Mohammad

8 months ago

Great service and wonderful support team. We had HIPAA Vault hosting service for a long time and we never faced any security or support issues. Thanks so much HIPAA Vault team…

Michelle L. O’Neal

3 years ago

HIPAA Vault has provided excellent customer service to my web development team. They are quick to respond to all support tickets and offer advice to keep our sites…

Henry Torres

a year ago

Excellent customer service and quick response to any inquiries. Smooth and high quality full service provider that I recommend for those looking for a solid partnership…

Annette Reid

4 years ago

HIPAA Compliance is of the most importance when it comes to Healthcare Professionals. VMRacks delivers HIPAA Compliant email and hosting to my medical clients and…

Need help?

Contact Us

Frequently asked questions

Gmail HIPAA Compliance FAQ

Can’t I Set Up Gmail with HIPAA compliance myself? Why do I need to work with a service provider?

Theoretically, and with endless time, resources, and knowledge, you could potentially make Gmail HIPAA compliant on your own.

In practice, building your own HIPAA compliance solution for email will simply expose your business to increased liability. We’re experts in HIPAA and development, and we have the partnership with Google needed to fully achieve compliance.

I am interested in a HIPAA-compliant Gmail service. What’s different about HIPAA Vault?

We provide a BAA for all of our customers, which is the foundation for HIPAA compliance. Our solution for HIPAA Vault Gmail also has the benefit of cutting-edge, fully-managed security and 24/7 dedicated, live support to assist you with any issues you may be having.

I currently have free Gmail. Do I need a GSuite (now Google Workspace) account for HIPAA Gmail?

Yes. A Google Workspace business account provides many of the security features you need for HIPAA compliant email. HIPAA Vault will add extra services such as encryption to allow you to send and receive emails safely.

I need encrypted email and an email address for my practice. How do I start?

We offer two HIPAA-compliant email solutions: one is Gmail, and the other is Outlook. We can create a new email address for you as well – you’ll just need your own domain, which we can also register for you.

Is the $18/month for one email account only?

Yes, that is the price per user. Individual emails for 5 different employees, for example, would cost 5 x $18 = $90/month ($1080 annually). You may purchase an unlimited number of email accounts.

What would be the cost if we redirect our MX records with 10 emails?

For our $18/user/month annual plan, this would be $2,160/year.

Can I keep all of my existing email information?

Yes, we charge a $10 migration fee per account.

Can we use our existing domain?

Yes, as long as you are the owner, or have access to modify DNS records.

What if I want to create my own domain: john@johnsmith.com? Will I have the same features for encrypted email as I would with a Gmail address?

Definitely. For Gmail you will just need to subscribe to Google Workspace

Can I send/receive attachments (e.g. PDFs, word documents, phone images)?

Yes, attachment sizes will vary per product.

Regarding encryption: what will be the experience of my email recipients, and how does it differ from receiving a regular email?

Our encryption platforms are user-friendly. Here’s how the process works: Encrypted emails travel first to a protected ‘communication room;’ your recipients then receive a message and link from the room that they’ve received an encrypted email.

The link directs them to a two-factor authentication login and enables a separate code for them to input. Once the code is entered, they can view your decrypted message, and respond with an encrypted email of their own while in the communication room.

Note: Our email platforms also provide the option to send non-HIPAA compliant emails as well, when PHI is not involved.

Does HIPAA Vault offer a HIPAA-secure video option?

HIPAA Vault is a Google Partner, offering Google Meet as a compliant video conferencing tool.

Do you offer a free-trial period?

While we do not offer a free trial period, we do have a 30-day money-back guarantee.

Is gmail confidential mode HIPAA compliant?

Gmail’s confidential mode by itself fails to satisfy HIPAA standards. While confidential mode includes certain security features such as message expiration and recipient verification, it falls short of fulfilling all HIPAA specifications for Protected Health Information (PHI).

To achieve HIPAA adherence, the following elements are essential:
1. A Business Associate Agreement (BAA) with Google
2. Google Workspace Enterprise edition (formerly G Suite Enterprise)
3. Appropriate implementation of security settings

Standard Gmail or Gmail’s confidential mode without these components does not deliver the mandatory security, encryption, and audit controls demanded by HIPAA.

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