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Is Google Docs HIPAA Compliant?
By Alicia Vidals, , HIPAA Blog, HIPAA Cloud, HIPAA Gmail, Resources

Is Google Docs HIPAA Compliant?

What Healthcare Teams Need to Know Before Using Google Docs for PHICan healthcare teams safely use Google Docs to store patient data? The short answer: Google Docs can be HIPAA compliant — but only under specific conditions. In this guide, we’ll break down how HIPAA applies to Google Docs, what steps are required to secure... Continue reading
The $3.9 Million Mistake: How a Stolen Laptop Led to a Crippling HIPAA Fine
By Brenda Medel, , Cyber Data, HIPAA Blog, HIPAA Hosting, Resources, Security

The $3.9 Million Mistake: How a Stolen Laptop Led to a Crippling HIPAA Fine

In healthcare, even one small oversight can cost millions. In this HIPAA breach informational episode of The HIPAA Insider Show, hosts Adam Zeineddine and Gil Vidals, CTO and founder of HIPAA Vault, unpack how a single unencrypted laptop led to a $3.9 million fine—and what every healthcare organization can learn from it. Want the full... Continue reading
HIPAA Compliant Texting: What Every Healthcare Provider Must Know
By Josh Vidals, , HIPAA Blog, HIPAA Text, Resources

HIPAA Compliant Texting: What Every Healthcare Provider Must Know

In today’s mobile-first world, texting is how people communicate — including your patients. But in healthcare, texting without proper safeguards can expose your organization to major compliance risks. That’s why HIPAA compliant texting is no longer optional — it’s a necessity for providers who want to stay efficient, responsive, and within the law. This comprehensive... Continue reading
HIPAA Compliant File Transfer: How to Protect PHI with Secure SFTP Hosting
By Gil Vidals, , HIPAA Blog, Resources, sFTP

HIPAA Compliant File Transfer: How to Protect PHI with Secure SFTP Hosting

When it comes to patient data, even a single unsecured transfer can lead to fines, breaches, and reputational damage. Healthcare organizations, billing firms, and SaaS vendors working with PHI must ensure every file shared or stored meets HIPAA’s Security Rule standards. If your team is still relying on email, FTP, or cloud storage without full... Continue reading
HIPAA Compliance Guide III: Penetration Testing & Vulnerability Assessments for Healthcare Data Protection
By Brenda Medel, , HIPAA Blog, Penetration Testing, Resources

HIPAA Compliance Guide III: Penetration Testing & Vulnerability Assessments for Healthcare Data Protection

How healthcare organizations can use testing and scanning to validate their security posture and protect PHI in 2025. Penetration Testing & Vulnerability Assessments HIPAA compliance in 2025 is no longer just about meeting minimum requirements — it’s about proving your defenses work. Just as clinicians rely on diagnostic imaging to detect illness early, HIPAA-compliant organizations... Continue reading
HIPAA Security Rule Updates: Your Q4 2025 Readiness Plan
By Alicia Vidals, , HIPAA Blog, Resources, Security

HIPAA Security Rule Updates: Your Q4 2025 Readiness Plan

It’s October 2025, and the HIPAA Security Rule is on the verge of its biggest update in decades. The Department of Health and Human Services (HHS) issued proposed changes earlier this year, and while they are not yet final, healthcare organizations can’t afford to wait. The proposed updates—requiring asset inventories, encryption, multi-factor authentication (MFA), regular... Continue reading